How to setup Mail Server in Cyberpanel for Outlook

At Serververse, we understand the importance of having a reliable and secure email system for your business or personal needs. Setting up your own mail server gives you greater control, customization, and security. In this guide, the Serververse team will walk you through the process of setting up a mail server using CyberPanel and configuring it for Outlook.

Visit Serververse:

• Head over to Serververse.com and choose the hosting plan that best fits your needs.
• Complete the purchase, and you'll receive your login credentials via email.

Use the credentials provided by Serververse to access your CyberPanel dashboard.

Set Up Mail Server:

• After logging in, navigate to "Email" > "Create Mail Domain".
• Select your domain (which was set up during your hosting purchase) and click "Create Mail Domain".

Create Email Accounts:

• Go to "Email" > "Create Email".
• Select your domain and create the necessary email addresses.
• Set passwords and note them for later use in Outlook.

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Configure DNS Records:

• If you bought your domain from a provider other than Serververse, access your DNS management tool.
• Make sure the following records are set up correctly:
  • MX Record: Points to your server’s IP, which can be found in the CyberPanel dashboard (mail.yourdomain.com to your-server-ip).
  • A Record: Points to the server’s IP (mail.yourdomain.com to the IP address).
  • SPF Record: Add a TXT record for SPF: v=spf1 a mx ip4:your-server-ip ~all.
  • DKIM Record: Enable DKIM in CyberPanel by navigating to "Email" > "DKIM Manager" and adding the DKIM key as a TXT record in your DNS.

Install SSL for Mail Server:

• Go to "SSL" > "Manage SSL" > "MailServer SSL".
• Select the domain and click "Issue SSL" to secure your mail server.

Restart Mail Server Services:

• Navigate to "Email" > "Email Status".
• Ensure that the mail server, Postfix, and other related services like Dovecot are running.
• Restart services such as Postfix and Dovecot to apply changes.

Open Outlook:

• Launch Outlook and navigate to "File" > "Add Account".

Manual Setup:

• Choose "Manual setup or additional server types" and click "Next".
• Select "POP or IMAP" and proceed.

Enter Email Account Details:

• Your Name: The display name you want recipients to see.
• Email Address: The full email address you created in CyberPanel.
• Account Type: Choose IMAP (recommended) or POP3.
• Incoming Mail Server: mail.yourdomain.com.
• Outgoing Mail Server (SMTP): mail.yourdomain.com.
• Username: Full email address.
• Password: The password you set in CyberPanel.

More Settings:

• Click on "More Settings" > "Outgoing Server" tab.
• Check "My outgoing server (SMTP) requires authentication".
• Use the same settings as your incoming mail server.

Advanced Settings:

• Go to the "Advanced" tab.
• Incoming Server (IMAP): Use port 993 with encryption type SSL/TLS.
• Incoming Server (POP3): Use port 995 with encryption type SSL/TLS.
• Outgoing Server (SMTP): Use port 465 with encryption type SSL/TLS.

Test Account Settings:

• Click "Test Account Settings" to ensure everything is working.
• If successful, click "Next" and then "Finish".

POP3 (Post Office Protocol 3):

• Features:
  • Downloads emails from the server to your device.
  • Emails are typically deleted from the server after download.
• Limitations:
  • Only accessible from a single device; emails are not synchronized across devices.
  • Limited to managing emails on one device.
• Usage: Best for users who access email from one device and want to store emails locally.

IMAP (Internet Message Access Protocol):

• Features:
  • Syncs emails across multiple devices.
  • Emails are stored on the server, allowing access from anywhere.
• Limitations:
  • Requires a constant internet connection to access emails.
  • Can consume more server space as emails are stored on the server.
• Usage: Ideal for users who need access to their emails from multiple devices.

SMTP (Simple Mail Transfer Protocol):

• Features:
  • Used for sending emails from a client to a server.
  • Facilitates the transfer of emails between servers.
• Limitations:
  • SMTP alone does not handle receiving emails.
  • Relies on other protocols (IMAP/POP3) for email retrieval.
• Usage: Essential for sending emails, typically configured alongside POP3 or IMAP for complete email functionality.

Change SMTP Port:

• If port 465 (SSL) is not working, try using port 587 with encryption type STARTTLS.
• Adjust this in Outlook under "Advanced" settings in your account configuration.

Verify SMTP Authentication:

• Ensure that "My outgoing server (SMTP) requires authentication" is checked.
• Use the same credentials as your incoming mail server.

Check Firewall and ISP Restrictions:

• Ensure that your server's firewall allows outbound traffic on SMTP ports (465, 587).
• Some ISPs block port 25; make sure your configuration avoids using this port.

If you get stuck at any step or encounter any issues, the Serververse team is here to assist you:

• Submit a Ticket: Visit store.serververse.com and create a support ticket.
• Join Our Discord: Connect with our community on Discord for real-time support and discussions.

We’re committed to ensuring your mail server setup is as smooth and hassle-free as possible.

Setting up a mail server using CyberPanel and configuring it with Outlook may seem complex, but with the right steps, it becomes manageable. By following this guide, you’ll have a fully functional email server that allows you to send and receive emails securely using your custom domain.

Maintaining your mail server with proper security practices and keeping your DNS records updated is essential for smooth operations. The Serververse team is here to help you enjoy the professional edge that a custom mail server brings to your communication!